Integrating Taleo Enterprise with Rival Search

To integrate Rival Search with your Taleo Enterprise Edition (TEE) account, see the following steps:

Note: Some Taleo Enterprise implementations automatically email all candidates who are imported by the ATS. If this feature is active for your team, please be aware that candidates exported from Rival Search may be emailed by your TEE system automatically. We strongly recommend that you contact your TEE Admin to disable this feature.

Step 1

Make sure that your Rival Search organization and associated org admin user have been created as a part of your Rival Search Onboarding Process. If you do not have that set up, please contact your Customer Success Manager/Executive or contact Support.

Once you have your Rival Search admin account, ask your TEE Administrator to create a Rival Search account within Taleo Enterprise Edition account to initiate the integration. We recommend the following:

First Name: Entelo
Last Name: Rival Search
Email: Any email that can be accessed by your Taleo Administrator (they’ll need to receive the email to confirm the account)
Username: entelosearch
Role: Administrator
Status: Employee
Password: Set up by your Taleo Administrator

Step 2

Once you have created an Rival Search User account in TEE, log into Rival Search. Click on your name in the top right corner and select Organization Settings under your profile:

The account menu open with Organization Settings highlighted

Under ATS Integrations, click on the Taleo Enterprise button:

The Organization Settings Integrations tab with the Add Taleo Enterprise button highlighted

You will be directed to the following screen to configure your TEE integration.

The Configure new Taleo Enterprise integration form with User Name and Password fields and a Save button

The username and password are the same credentials set up above by your TEE Administrator. Clicking on Save will establish your TEE/Rival Search integration. You will see the following notification the top right corner of your screen:

A notification that the Taleo Enterprise integration is enabled

You will also be directed to Custom Integration Settings, where you will see options to edit the TEE URL, and Dummy Email Address.

In the URL field, enter the custom URL for your organization’s TEE account.

In the Dummy Email Address field, enter the default email address for exported candidates that don’t have any email information.

The Custom integration settings: Taleo Enterprise form with Url and Dummy email address fields, each with a note

Once you have filled out this information, click Save. You can now begin exporting candidate profiles from Rival Search to TEE.
Step 3

You can export candidate profiles to TEE individually (through profiles) or in bulk (through lists). Through the Chrome Extension, or within Rival Search itself, you will see the option to Export to Taleo Enterprise. You can export to particular job requisitions within your TEE account.

The Export to Taleo Enterprise menu open with a Search by job title field and General Export

If profile has already been exported to TEE, instead of an Export button, you will see an option to View in Taleo Enterprise, which will link you to that candidate’s profile within Taleo Enterprise.

The Export area with View in Taleo Enterprise, Share candidate and Export PDF buttons

That’s it! You have now successfully integrated your TEE account with Rival Search!