Team privileges
Privileges control what a team member can do (and access) in the system. Support, system administrators, and event coordinators can assign privileges to teams. Support and system administrators have more privileges to choose from than event coordinators.
| Privilege | Description/function |
|---|---|
| Audit I9 Forms | Can log in to I-9 Auditor's Portal and view I-9 history for keyproperty match employees |
| Ability to proxy other users | Grants user the ability to proxy as other Rival Workflow users. Tip: This privilege is useful when you want to view or take actions as a new hire, manager, or other user to troubleshoot or test a configuration. Only Rival staff can assign this privilege to teams. |
| Analytics | Grants access to Analytics Summary dashboard. |
| Bulk Imports | Enables the bulk import feature so that you can create and update users and launch events for users in bulk. |
| Bulk Approve Forms | Can preview, approve, and return forms in bulk from the Bulk Action tab. |
| Change User LoginID | Can edit existing employee LoginID |
| Create Team | Can create new teams (and is implicit team controller) |
| Create User | Can create new and pending employees and edit employees |
| Dashboard | Grants access to the Dashboard Summary so you can view and act on tasks from the dashboard. Also enables the Dashboard Summary section on the Analytics Summary dashboard. |
| Delete User | Can delete any employee (available in staging or test classes only) |
| Delete User Event | Can delete any event (available in staging or test classes only) |
| Download Profile | Can download an employee's profile as an XML package |
| Forms-Dynamic Templates | Can create and modify Dynamic Templates, which can then be associated with task definitions |
| Edit All Users | Can see and modify every employee's personal information |
| Edit All Users - XML page | Grants access to view the Employee XML Edit page. (Does not grant access to edit user data; user must also have Edit All Users to edit data.) |
| Edit Forms | Can create and modify Forms to later be associated with task definitions |
| External Task Assignment | Can assign a task to an email, for example, assign a task of completing Section 2 of Form 1-9 to an external email address, assign an email in team or person tasks, and so on. |
| Forms Library | Can see and restore new Forms available in the central forms library |
| I-9 Administrator | Can complete I-9 Section 2, submit and process e-Verify cases, and view and act on employee I-9 tab for all employees |
| I-9 Processor | Can complete I-9 Section 2, submit and process e-Verify cases, and view and act on employee I-9 tab for the employees where they have been assigned the I-9 section 2 or Process E-Verify task |
| I-9 Reports | Can view the I-9 Dashboard, access I-9 Dashboard drill-down data, and e-Verify Case Report. Also enables the I-9 Statistics tile on the Analytics Summary dashboard. |
| I-9 Uploader | Can complete I-9 Section 2, view and act on employee I-9 tab |
| Insert Forms | While editing a task definition, can include an Form link |
| Manage Category | Can create and edit category fields and category values |
| Manage Category Upload | Can bulk upload an XML file with category fields and values |
| Manage Category Values | Can add and edit category values |
| Manage Data Segmentation | Can configure and turn on data segmentation of employee data access |
| Manage Definition Migration | Can export event definitions from one site class and import to another site class |
| Manage Event Attributes | Can add and delete event definition attributes |
| Manage Event Definitions | Can create new events and edit event categories |
| Manage Verify Manual Case Status | Can add manual e-Verify case information if you are already an I-9 Administrator |
| Manage Form List Values | Can create and edit values available in Forms fields that are drop-down lists |
| Manage Forms | Can view, edit, or delete any Forms |
| Manage Forms Library | Internal for Rival Central Forms Library team |
| Manage Key Properties | Can create and edit key property configuration definition |
| Manage Localization | Can edit localized strings for configured categories and customized strings |
| Manage Notification | Can create and edit all notification types |
| Manage Notification Attachment | Can add an attachment to the task complete notification |
| Manage Recruiter Lobby | Can configure available events for recruiter partner integrations to Recruiter Lobby |
| Manage Settings I-9 | Can edit I-9 related settings (I-9 tab available on the Configure Settings page.) |
| Manage Settings | Can see and edit site configuration settings. (Employees, UI, and Tasks tabs available on Configure Settings page.) |
| Manage Settings - Apps | Can see and edit configuration settings for partner apps, (Apps tab available on Configure Settings page.) |
| Manage Settings - Logo | Can add a corporate image to display on your Rival Workflow site or Forms. (Logos tab available on Configure Settings page.) |
| Manage Settings - Notifications | Can see and edit configuration settings for notifications. (Notifications tab available on Configure Settings page.) Tip: If user also has Manage Notifications privilege, user can access settings from the Notifications menu. |
| Manage Settings - Reports | Can see and edit configuration settings for report paging and display behavior. (Reports tab available on Configure Settings page.) |
| Manage Shared Dashboard | Can delegate any employee's dashboard (an all of their task privileges) to a different employee |
| Manage Task Definition | Can create and edit task definitions |
| Manage Team | Can create teams, add privileges to teams, and add employees to teams |
| Manage Team Members | Can add employees to existing teams |
| Manage Transformations | Can add and remove XSLTs provided for backward compatibility of APIs |
| Pending User | Can execute the BulkUserImport and Edit API |
| Purge Employee Administrator | Can add employees to the purge queue and manage the purge employee queue |
| Report - Assignee Completion | Can access the Assignee Completion Report |
| Report - Assignee Promptness | Can access the Assignee Promptness Report |
| Report - Audit Report | Can access the Audit Report |
| Report - Form Reports | Can access Form Reports |
| Report - Employee Report | Can access the Employee Report |
| Report - Event History | Can access the Event History Report |
| Report - Event Report | Can access the Event Report |
| Report - Event Summary Report | Can access the Event Summary Report |
| Report - Manage First Day | Can configure the First Day Report |
| Report - Survey Results | Can access the Survey Results Report |
| Report - Task Promptness | Can access the Task Promptness Report |
| Reports | Can access these reports: Event Summary, Event Report, Assignee Promptness, Task Promptness Report, Employee Report, and Audit Report. |
| Reports - Configure Operational Dashboard | Can edit and add new criteria to the Operational Dashboard |
| Retire User | Can retire employees |
| Rival Community | Enables the Rival Community menu option in navigation bar so user can navigate to Rival Community website |
| Select to Share Dashboard | Can be the recipient of another employee's dashboard |
| Share Dashboard | Can share dashboard (while unavailable) |
| Unretire User | Can unretire users |
| View All Employees | Can view the Profile and Events tab of employees. |
| View All Employee Documents | Can see Employee Profile documents tab for all employees |
| View All Forms | Can see employee profile Forms tab for all employees |
| View All Tasks | Can see and act on every employee's tasks |
| View Assignments Tab | Can see the Assignments tab on the employee profile |
| View Background Check Status | Can view the background check status on the Employee Profile |
| View Employee Documents | Can view employee profile Documents tab if you can view the Employee Profile |
| View Forms | Can view Forms for all employees via employee Forms tab |
| View Forms Administration | Can view Forms and Lists tab of Forms administration |
| View Others Tasks | This privilege is no longer functional. Do not use. |
| View Show Discussion | Can view the Show Discussion (Audit Notes) section of the employee profile. |
| View Task Definitions | Can view task definition workflow for all events. |
| View Rival Workflow Event Portals | Can see the Portal page so you can navigate to event portals |
| View Rival Workflow Portal | Can see the Portal page to navigate to all portals (manager portal and event portals) |